Introduction to AP Automation: What it is and how it works

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Accounts payable automation has become a must-have for businesses of all sizes. It’s an essential tool that can help you stay organized, save time, and improve accuracy throughout the entire accounts payable process. But what exactly is AP automation? How does it work? What are the benefits? In this article, we’ll answer all of those questions and more. We’ll discuss the basics of AP automation, how it works, and how it can help you streamline your business operations. So let’s get started!

What is AP Automation?

Accounts payable automation is the process of automating the payment of invoices to suppliers. This can be done through a number of methods, including electronic invoicing, electronic payments, and supplier portals.

Accounts payable automation has a number of benefits for businesses. It can save time and money by streamlining the invoice processing and payment procedure. It can also improve supplier relations by providing them with timely and accurate payments. In addition, it can help businesses to better manage their cash flow and reduce accounting and administrative costs.

How AP Automation Works

Accounts payable automation is the process of automating the payment of invoices to suppliers. The system typically includes an accounts payable software that integrates with your accounting system and allows you to automate the invoice payment process.

The first step in AP automation is setting up the accounts payable software. This usually requires some IT support to ensure that the software integrates with your accounting system. Once the software is set up, you will need to configure it to your specific business needs. This includes setting up supplier information, payment terms, and payment methods.

Once the software is configured, you can start processing invoices. The system will automatically match invoices to purchase orders and receipts. This ensures that all invoices are paid correctly and on time. You can also set up automatic payments so that invoices are paid automatically when they are due.

AP automation can save your business time and money. It can also improve your supplier relationships by ensuring that invoices are paid on time.

The Benefits of AP Automation

When it comes to accounts payable, automation is key to efficiency and accuracy. AP automation can help businesses streamline their payment process, improve data visibility, and reduce costs.

AP automation can save businesses time and money by automating the entire AP process from invoice processing to payment. By automating the invoice processing stage, businesses can avoid the hassle of manual data entry, which can lead to errors and delays. Automating payments can also help businesses save on transaction fees and interest charges.

In addition to saving time and money, AP automation can also improve data visibility for businesses. With all of your invoices and payments stored in one place, you’ll be able to track spending, identify trends, and make better informed decisions about your business finances.

Overall, AP automation is a powerful tool that can help businesses streamline their accounts payable process, improve data visibility, and save time and money. If you’re not already using AP automation in your business, now is the time to start!

How to Implement AP Automation

There are many ways to implement Accounts Payable Automation within your organization. Each company is different, so it is important to work with your AP team to find the best solution for your needs. Here are a few tips on how to get started:

1. Work with your AP team to identify areas where automation can be used.

2. Implement a pilot program with a small group of vendors to test the process.

3. Train all employees who will be using the system on how to use it properly.

4. Go live with the system and monitor results closely.

5. Make sure to keep communication open with your vendors during the entire process.


AP automation is quickly becoming the go-to system for streamlining accounts payable processes. With its ability to automate manual tasks, reduce paperwork, increase accuracy, and improve visibility into payments, AP automation provides substantial time savings and cost efficiency for businesses of all sizes. By making use of this technology and properly implementing it within an organization’s existing infrastructure, companies can save valuable resources while reducing risk across their entire financial operations.

We will be happy to talk with you and match you with the perfect solution for your organization/company.

Shai Leviner
Shai Leviner
Responsible for CharacTell’s global sales, marketing, and business development outside the US.
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