OCR in Construction project management

OCR in Construction project management
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Construction project management is a complex and highly specialized process, involving the coordination of resources, personnel, and materials to ensure projects are completed on-time and within budget. But with all these complexities, construction project managers are now turning to technology to make their jobs easier. One such technology is Optical Character Recognition (OCR). OCR is a form of artificial intelligence that can quickly read text from documents and turn it into usable data for contractors. In this blog post, we will explore how OCR can streamline construction project management processes and increase the overall efficiency of your organization’s construction workflows.

What is OCR in construction project management?

In construction project management, OCR (optical character recognition) is a method used to automatically convert images of physical documents into machine-readable text. This can be helpful in a number of ways, such as reducing the need for manual data entry and increasing the accuracy of information that is inputted into project management software. Additionally, OCR can help speed up the document review process by allowing users to search for specific keywords or terms within a document.

The benefits of using OCR

There are many benefits that can be gained from using OCR (Optical Character Recognition) in construction project management. This technology can help to improve accuracy and efficiency in a number of key areas, including:

1. Data capture and entry – OCR can be used to quickly and accurately capture data from construction documents such as drawings and specifications. This data can then be fed directly into project management software, reducing the need for manual data entry and improving accuracy.

2. Documentation – OCR can be used to create digital copies of construction documents, which can be stored electronically and accessed more easily than paper copies. This can save time and space, and make it easier to share documentation amongst team members.

3. Communications – OCR can be used to scan incoming letters and emails, which can then be automatically routed to the relevant team members or departments. This can help to improve communication flow and reduce the risk of important messages being missed or lost.

4. Quality control – OCR can be used to scan completed construction documentation for errors or omissions. This can help to identify potential problems early on, preventing them from becoming costly mistakes further down the line.

How to use OCR in construction project management

OCR can be used in construction project management in a number of ways. One way is to use OCR to convert construction drawings into digital files. This can be useful for a number of reasons, including reducing the amount of paper needed for a project and making it easier to share drawings with other members of the project team.

Another way to use OCR in construction project management is to convert scanned receipts and invoices into digital files. This can help save time when it comes to tracking expenses and managing vendor payments.

Finally, OCR can also be used to create digital records of signed contracts and other important documents. This can provide a convenient way to store and track essential project documents, and make them easy to access for all members of the project team.

Case study: using OCR in a construction project

The use of OCR, or Optical Character Recognition, in a construction project can be extremely beneficial in a number of ways. Perhaps the most obvious benefit is the ability to quickly and easily convert images of construction documents into text that can be edited, searched, and otherwise manipulated digitally. This can save a tremendous amount of time and effort in comparison to manually transcribing construction documents.

In addition to the time savings, using OCR can also help to ensure accuracy in the transcription process. Human transcription is often fraught with errors, but OCR technology is much more reliable. This can be critical in avoiding costly mistakes in a construction project.

Finally, OCR can help facilitate collaboration on a construction project by making it easier for team members to share documents and information. Rather than everyone having to print out hard copies of documents, team members can simply share digital files that can be easily accessed and edited by anyone with the proper permissions. This can make working on a construction project much more efficient and effective.


OCR technology is revolutionizing the way construction project management teams work. By automating tedious tasks, such as document scanning, OCR eliminates hours of manual labor and increases efficiency. Additionally, it provides a more organized solution for managing projects and reduces the chances of errors due to human input. With its use becoming increasingly widespread in the industry, OCR is quickly becoming an essential tool for projects that seek to be completed on time and within budget.

We will be happy to talk with you and match you with the perfect solution for your organization/company.

Shai Leviner
Shai Leviner
Responsible for CharacTell’s global sales, marketing, and business development outside the US.
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